Privacy Policy

We take your privacy – and our responsibility to you – seriously.

Terenure College Rugby Programme Community (RPC) is committed to protecting the personal information of everyone who shares their information with us in the course of our work. This Privacy Statement sets out how we collect, use and sore your personal information, (this means any information that identifies or could identify you). We want our supporters to have confidence in how we collect and process any personal information shared with us.

We ensure all data gathering and processing activities are carried out in compliance with legal requirements. The EU General Data Protection Regulation (GDPR), which aims to strengthen data protection for everyone in the EU, came into force as the new data protection framework on 25th May 2018 and introduced changes in relation to the way that organisations based in the EU, collect, store and use personal data. Terenure College RPC is, for the purpose of the GDPR, the data controller and can be contacted at the e-mail or postal addresses below. This policy will be reviewed by our Committee regularly and updated.

Who we are:

Terenure College RPC was established to support the College’s delivery of an exceptional school’s rugby programme. We are a ‘data controller’ and we are responsible for and control the processing of your personal information.


Terenure College Rugby Programme Community
Templeogue Road
Dublin 6W
D6W DK72


Contact details for Data protection officer:

Colin Keaney
Data Protection Officer
Terenure College Rugby Programme Community
Templeogue Road
Dublin 6W
D6W DK72


Your Information – what we collect, why and how we use it:

The Personal Information we collect includes details such as your name, email address, postal address, telephone number and credit/debit card details. We use this information to keep you updated, to help improve our services and to keep a record of our communications with you.

If you are a financial supporter and send us a donation online or make a regular contribution to Terenure College RPC through your bank account or credit card, we will ask for information that enables us to effectively administer your donation. This will generally include your name, contact information such as address, email or telephone number plus your payment details.

What do we use your information for?

We use information for several purposes including:
  • Fundraising
  • Awareness-Raising
  • Communication
  • Advocacy and Campaigning

Sensitive Personal Information

We will take extra precautions to safeguard any sensitive personal information we process or store on your behalf. We will treat this with the upmost of confidentiality and in accordance with this privacy policy. Data Protection legislation recognises that some categories of personal information are more sensitive.

How long do we store your information?

Financial Supporters of Terenure College RPC.

We stop using the personal information of supporters after 6 years from the time of the last donation. We store financial records of donations for a period of 7 years, as required by Revenue for audit purposes. If a donor has requested to have their contact details removed before this date, this financial information is anonymised where possible.

Legal basis for using your information

We process all personal data lawfully, fairly and in a transparent manner. We take a personalised approach to communications and hearing from us. We adhere to the relevant GDPR articles in relation to processing your data. This is necessary and proportionate and carried out in the least intrusive way to achieve our desired goal of serving our customers as efficiently and effectively as possible.

We will only use your personal information if:

  • We have asked you and have a record of your express and recent consent for us to do so;
  • We have a ‘Legitimate Interest’ to do so in order to support our purposes. Our use will be fair and balanced and never unduly have an impact on your rights.
  • We have a legal obligation to obtain information about you, e.g. we are required by law to keep records of donations that we receive for 7 years according to Revenue.

We will not unduly prioritise our interests over your interests as an individual. We will always balance our interests with your rights. We will only use personal information in a way and for a purpose that you would reasonably expect. We promise to always be open and honest with you about your information and how it is used.


It is always your choice. If you don’t think this is right for you, you can tell us to change your communication preferences and our use of your information. You can do this at any time by emailing:

Legal disclosure

We comply with requests for the disclosure of personal information in line with data protection legislation and best practice. This could include requests from law enforcement, Revenue or tax agencies. In these circumstances, the request must be submitted in writing and in accordance with the relevant legal requirements.

In certain circumstances, we may need to share personal data in our control with our insurers for insurance claims or with our legal counsel as per our legitimate interests and where processing is necessary for the establishment, exercise or defense of legal claims.

Keeping your information safe

We take looking after your information very seriously. We have implemented appropriate physical, technical and organisational measures to protect the personal information we control both on and off-line to prevent improper access, use alteration, destruction and loss. Your information is encrypted and stored securely. If this information needs to go to an external supplier, for example, to process a donation through our website, this information is encrypted, transmitted securely and stored within the EU/EEA. We have strict agreements/contracts in place with all external service providers to ensure the highest levels of security and safety.

Your Rights

You have rights over your personal data, and you are in control of how your information is used. These rights are not absolute, and some qualifications and restrictions do apply. In summary your rights are: The Right to withdraw consent; Right of access; Right to rectification; Right to be forgotten / erasure; Right to restrict processing; Right to object; Right to refuse automated decision making and/or profiling; Right to portability. You also have the right to seek compensation through the courts in the event that your data privacy rights have been infringed.

If you believe your privacy rights have been violated, you may file a complaint with us or with the Data Protection Commissioners Office.

Contact Details for the Office of the Data Protection Commission
Address: Data Protection Commission, 21 Fitzwilliam Square South, Dublin 2 D02 RD28

Telephone: +353 57 8684800 / +353(0)761 104 800 / Lo Call No. 1890 252 231

Changes to your personal information or preferences:
From time to time we may contact you to ensure that the information you have provided us with remains accurate and up to date.

Should you wish to change your preferences you can do this any time:

By Post:
Terenure College RPC
Templeogue Road
Dublin 6W
D6W DK72

By Email:


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